My Coworker Drives Me Crazy: A Real Talk About Meetings, Files & AI Frustration
My Coworker Drives Me Crazy: A Real Talk About Meetings, Files & AI Frustration
Let me be honest for a second.
If I had a dollar for every time my coworker said, “It’s in the meeting notes,” I could buy myself a month off from meetings entirely.
I know I’m not alone here.
You’re deep into a project with dozens of stakeholders, six months of back-and-forth, multiple file versions, 83 Slack threads, and someone casually says, “Just check the notes.” As if that one phrase isn’t the emotional equivalent of throwing a stack of binders at your desk and walking away.
And look—I’m not even mad at her. She’s doing her best. We all are. But here's what frustrates me:
It doesn’t have to be this way.
The Problem Isn’t the People. It’s the Process.
When you’re in a system that hasn’t caught up with the tools we already have, people keep burning out trying to do things the hard way.
Yes, the meeting notes technically hold the answer. But what if I don’t know which meeting, or which document, or which slide deck? And why should I spend 45 minutes hunting it down when an AI agent could pull it for me in seconds?
That's the thing. AI isn’t a future solution. It’s a right-now one.
Here's What’s Possible (and Honestly, Expected Now)
With AI tools like Google’s NotebookLM or custom GPT agents, we can build systems that:
✅ Ingest all your notes, files, decks, and docs
✅ Answer your questions in plain language
✅ Link directly to the source files
✅ Keep teams aligned and information accessible without the manual search
Instead of saying, “It’s in the notes,” your AI agent can say:
“Here’s the answer you’re looking for. It was discussed in the Q2 Strategy Meeting notes, slide 14, and further explained in the revised budget doc.”
Now that’s the energy I need.
But We’re Still Stuck in Policy Limbo
In too many organizations, AI adoption is frozen in committee. We’re drowning in risk assessments, data compliance debates, and "let’s revisit this next quarter" discussions—while staff keep working harder than they need to.
I’m not against thoughtful planning or responsible use. I am against wasting human hours doing what a well-set-up AI system could do instantly, securely, and better.
So if you’ve ever wanted to scream into the void when someone says “Check the notes”—this blog post is your megaphone.
Don’t Just Take My Word for It
If you're skeptical, watch this short demo of NotebookLM (video link coming tomorrow). It’s one of the AI tools I actually use and love—and it’s built for this exact problem. You load it up with your files, and it becomes a smart assistant for your brain.
Like a helpful coworker. One who never says, “Just read the notes.”
Final Thought: Stop Overloading People When the Tools Exist
AI isn’t magic. But it is transformational—when we stop delaying and start integrating it the right way.
If your organization is ready to stop drowning in information and start building smarter workflows, let’s talk. I design real-world, ethical AI solutions that help teams move from overwhelmed to optimized.
🧠 Curious how it could work in your org? Book a discovery session with me or check out the resources at VanoVerse Creations.